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Notice of the 30th Annual General Meeting
The Clubhouse, Saturday 24th September at 12 noon
Agenda
1) To receive the accounts and Auditor’s Report for the previous twelve months ending 30th June.
2) To elect the President, Vice Presidents, Captain, Secretary, Treasurer, Membership Secretary, Bar Steward, House Steward, Social Secretary, Welfare Officer, Safety Advisor and up to six Committee Members.
Rule 24. Only those members actually present at the time votes are cast are eligible to vote and no proxy votes are permitted.
Rule 31. All nominations for Officers and Committee Members shall be proposed and seconded and shall be posted on the Club notice board. Nominations duly proposed and seconded may also be accepted from the floor of the meeting.
3) To consider any other business (duly proposed and seconded) of which written notice has been given to the Secretary 28 days prior to the date thereof (i.e. by 29/08/11).
Only amendments to rule changes proposed as above may be taken from the floor (though it is preferable that they are given in writing). Rule 29: No other business of which notice has not been given may be brought before the meeting.
4) The Captain may appoint his/her Vice Captain (s) who shall be approved by the AGM.
5) The level and payment method of fees for the year shall be determined.
6) Two people not holding any other office in the club shall be elected as auditors.
7) Four changes to the Club Rules are proposed by the Committee.
7.1) Amend Rule (17) to read "Proof of a valid standing order or a sum equal to a year's subscription must be deposited at the time application for membership is made by a prospective member."
7.2) Amend Rule (19) to read "Application for membership must be made within 1 month of a prospective member's first use of Club equipment. Reduced subscriptions may be granted to prospective members who request it only in the case of severe financial hardship, and only by express agreement between the Captain and the prospective Member as approved by the Committee."
7.3) Amend Rule (27) to read "Notice of the date, time and place of the AGM or any other General Meeting shall be posted on the Club notice board, the Club web-site, and sent to members by email at least 14 days before the date by the Secretary. Members may ask to be notified by post."
7.4) Amend Rule (28) to read "Notice sent by email or post shall be deemed to have been received by the member at his address last registered in the Club records three days after the date of posting."
8) The Committee propose that Jimmy Hopkins be made an Honorary Member.
By order of the Committee
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